THE MINUTES OF THE MEETING TRIMDON FOUNDRY PARISH COUNCIL HELD IN THE COMMUNITY CENTRE, TRIMDON ON WEDNESDAY 20TH APRIL 2011
659. APOLOGIES FOR ABSENCE
660. MINUTES OF THE LAST MEETING
661. POLICE MATTERS
662. PLANNING MATTERS
663. CORRESPONDENCE
664. MEMBER’S INDIVIDUAL REPORTS
Chairmans’ Report
665. RESIDENT’S REPORTS
666. CLERK’S REPORT
667. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
668. FINANCIAL MATTERS
669. LEGAL ACTION – INSTALLATION OF THE RESTRICTIVE BARRIER
670. DATE & TIME OF THE NEXT MEETING
PRESENT:- COUN J GRIGG (CHAIR)
Mesdames:- D Kelly, & L Grigg
Messrs:- B D Ferguson, J France, A Jackson & N Kell
659. APOLOGIES FOR ABSENCE
Apologies for absence had been submitted and were accepted on behalf of Councillor M Nicholls.
660. MINUTES OF THE LAST MEETING, a copy of which had been circulated to each Member, were approved.
661. POLICE MATTERS
The Police were not able to be represented at the meeting.
662. PLANNING MATTERS
There were no planning issues to report.
663. CORRESPONDENCE
Consideration was given to a list of correspondence received since the last meeting, a copy of which had been circulated to each Member.
Consideration was given to the reply received from CAB and it was suggested that alternatives be considered as a service such as community rights and that the funding to the CAB should be pursued further and the Parish Council should look to review its funding. Also it was reported that the village was missed out with AAP Funding, with the Police and Fire Brigade still operating within the former district boundaries and it was felt that it was time that they all got their act together, the village still had the same issues experienced before re organization, being isolated geographically and not included in the AAP arrangements and forgotten when it came to any grant funding opportunities. It was RESOLVED that (i) a letter be sent to DCC with a copy to the AAP expressing concerns at the geographical divide between the Trimdons; (ii) serious consideration be given to future funding to the CAB; (iii) the remainder of the contents of the correspondence list, be noted.
664. MEMBER’S INDIVIDUAL REPORTS
(a)Problem Tenants
A Local Member reported that he had been approached by a local shopkeeper making complaints about the anti social behaviour from a local resident. Details were also given of other anti social behaviour occurring in the village. RESOLVED reports be made to the Police where appropriate.
(b)Request for a Dog Bin
It was reported that dog owners were collecting their dog dirt but then throwing the bags in the bushes. And it was requested that a dog bin be provided on the pathway next to Knorwood to the recreation area at the end of Purvis terrace. RESOLVED that this request be made.
(c)Green Area next to Malvern/Margaret Terrace
It was reported that the green areas were being mis used by local dog walkers. RESOLVED this be reported for action.
(d)Recreation Area
It was reported that the area where works had been carried out needed making good and the new shrubs needed watering. RESOLVED that this be reported.
(e)Road at the bottom of Windsor Street
It was reported that the newly laid road was of a very poor quality and in the warm weather had become all gouged and damaged. RESOLVED that this be reported for attention.
(f)Speeding – Luke Street
It was reported that motorists were speeding down Luke Street and the Member was asked to report the details to the Clerk to report this to the Police. RESOLVED that reports be made.
(g)Motorbikes at the Recreation Area
It was reported that motorbikes were damaging the recreation area. RESOLVED that this be reported to the Police.
(h)Future of Community Centres in the County
A Local Member had attended a recent meeting where there had been discussions on the future f community centres throughout the county. A Committee had been established to consider which were to continue and which were not and progress would be reported in due course. RESOLVED that developments on the future of community centres throughout out the County, be awaited.
(i)Budget Cuts
It was reported that the County Council were facing drastic cuts over the next four years and these would be severely felt by all and it was suggested that only statutory duties would be carried out and everything would be virtually wiped out. RESOLVED that the information given be noted.
(j)Cuts in scholars transport
It was reported there were to be massive cuts with transport provided for school children. RESOLVED that the information given, be noted.
(k)Noticeboard Area
It was requested that arrangements be made to have the area planted. RESOLVED this be arranged.
(l)Former Matt Watchman Site
It was reported that this site was very untidy and a large vehicles was parking there over night. RESOLVED that reports be made on this area.
(m)Chairmans’ Report
The Chairman reported he was very pleased with how well the double yellow lines were being received and they seemed to be working. Dog Bags had been purchased to give out on request to residents, at a cost of £60.00 for 4,000. There were still issues with a resident in St Aidans Terrace with a severe lack of support that was needed. He thanked the Parish Council for the donation received, and the Clerk reported receipt of a letter of thanks; funding had also been received from County Councillor Nicholls & Wilson which went towards the new computer suite. Problems with parking at St Aidans and Wingate Road were reported and it was confirmed that the street sweeper had been operating in the village. It was asked that the public walkways be kept clear of vegetation. RESOLVED reports be made where necessary and appropriate.
665. RESIDENT’S REPORTS
Fencing at 1 Nattress Terrace was commented upon, as well as a recent press article where Eric Pickles commented on powers being granted to local councils.
RESOLVED that the information given be noted.
666. CLERK’S REPORT
Consideration was given to the Clerk’s report, a copy of which had been circulated to each member under the following headings:-
Cemetery/Burials
Smith Site
An update on this matter was given for Members. It was asked that a request be made for County Councillor Nicholls to come along to the Planning Enquiry on the 10th May 2011.
RESOLVED as had been agreed previously, Minute Number 644 refers, (9th January 2011), a fence be erected by the Parish Council at the entrance to the recreation area, in the interests of safety.
Maintenance of Playground & Equipment
Bowling Season
Various Leaks
RESOLVED the action taken in arranging for repairs at the cemetery and recreation area, be endorsed.
Burial & Cemetery Fees
RESOLVED burial fees be increased by the rate of inflation, 4.4%. FURTHER RESOLVED that the fees for still births not be increased and a policy be introduced where former residents that passed away in a care home out of the area be classed as residents for the purposes of single burial fees.
Audit
Audit paperwork needed to be returned by no later than the 17th June 2011 and RESOLVED approval be given for RBS to carry out the internal audit service for the Parish Council.
St Pauls – clock repairs
RESOLVED approval be given to offer to contribute 50%, if necessary all of the cost of £250.00 + vat, to enable Smiths to get on with their investigations on the church clock and the outcome of the investigations be awaited.
667. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
IN VIEW OF THE CONFIDENTIAL NATURE OF THE FOLLOWING ITEMS TO BE DISCUSSED THE COMMITTEE PASSED THE FORMAL RESOLUTION TO EXCLUDE THE PRESS & PUBLIC FROM THE MEETING, PURSUANT TO THE PUBLIC BODIES (ADMISSIONS TO MEETINGS) ACT 1961 AND THE LOCAL GOVERNMENT (ACCESS TO INFORMATION), ACT 1985.
668. FINANCIAL MATTERS
(i) Accounts for Payment
RESOLVED that the accounts as listed totaling £4,084.10 be passed for payment.
(ii) Bank Reconciliation – March 2011
RESOLVED that the bank reconciliation for the month of March 2011, be accepted.
(iii) Audit 2010/11 – Annual Return
a) The Accounting Statements – Section One
RESOLVED that the contents of Section One of the Annual Return be approved.
b) Annual Governance Statement – Section Two
RESOLVED that the contents of Section Two, Annual Governance Statement, be approved.
c) Return due by 17th June 2011
RESOLVED that the Annual Return be submitted by the due date of 17th June 2011.
669. LEGAL ACTION – INSTALLATION OF THE RESTRICTIVE BARRIER
Members were circulated with a copy of a letter received on behalf of Mrs Maria Smith and a suggested reply from the Parish Council.
RESOLVED that the action taken by the Town Clerk in obtaining legal advice on the Parish Council’s behalf, be endorsed and the suggested reply be sent without delay.
670. DATE & TIME OF THE NEXT MEETING
RESOLVED that the date and time of the next meeting be Wednesday 18th May 2011
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