THE MINUTES OF THE MEETING TRIMDON FOUNDRY PARISH COUNCIL HELD IN THE COMMUNITY CENTRE, TRIMDON ON WEDNESDAY 14TH SEPTEMBER 2011
705. APOLOGIES FOR ABSENCE
706. MINUTES OF THE LAST MEETING
707. POLICE MATTERS
708. PLANNING MATTERS
709. CORRESPONDENCE
710. MEMBER’S INDIVIDUAL REPORTS
711. CLERK’S REPORT
712. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
713. FINANCIAL MATTERS
714. DATE & TIME OF THE NEXT MEETING
PRESENT:- COUN J GRIGG (CHAIR)
Mesdames:- D Kelly, & L Grigg, Messrs:- B D Ferguson, A Jackson & M Nicholls
705. APOLOGIES FOR ABSENCE
Apologies for absence had been submitted and were accepted on behalf of Councillor N Kell and J France.
706. MINUTES OF THE LAST MEETING
a copy of which had been circulated to each Member, were approved.
707. POLICE MATTERS
The Street Wardens and Police gave an update on the incidents reported to the since the last meeting. The Street Wardens gave their report and stressed the need for the public to make a report of incidents to them for action. The Chairman reported on the recent vandalism attack on the bus shelter to the front of the bus shelter which had been successfully pursued by the Police. The Police gave their report and gave details of the “hot spots”. Members asked that the Police to monitor the parking opposite Prospect Terrace and the abuse of the yellow lines on Commercial Street. RESOLVED that the information given, be noted.
708. PLANNING MATTERS
(i) Permission Granted
Proposal: siting of steel container and caravan for toilet facilities (retrospective) At Valley View stables, Salters Lane For Mrs A Scott
(ii) Approval Granted for
Proposal: Temp meteorological mast At Land at Wingate Grange Farm, Wingate For Infinis Wind Energy
It was noted this was a temporary supplication. Members were concerned at the potential increase in traffic and the transportation of the masts to site was a concern, along with the number of sites being given approval in the nearby surrounding areas will result in the village being surrounded by windfarms.
Details were given by the Chairman of the rearranged dates of the consultation events taking place locally with one being held in the Community Centre Trimdon Station on 23rd September 2011, from 3 – 8.00pm. A Local Member advised that he had attended a public consultation event at Sedgefield Race Course recently where there had been demonstrations and opposition to the Isles Wind Farm. RESOLVED that the Parish Council’s concerns be forwarded to the Planning Department.
(iii) Mr Atwal, works at the TopShop
The Town Clerk gave Members details of her conversation with the owner of the Top Shop relating to works carried out to the removal of shrubbery and erection of a fence.
RESOLVED that the information given be noted, Members being satisfied with the details given on ownership and access rights.
(iv) New Foodstore, Sedgefield
The Clerk reported preview sessions were to be held to give details of the proposals for a new foodstore in Sedgefield. RESOLVED that the information given be noted.
709. CORRESPONDENCE
Consideration was given to a list of correspondence received since the last meeting, a copy of which had been circulated to each Member. RESOLVED:-
(i) a donation of £100 be made to the West of the A19 Youth Group Trimdon;
(ii) a donation of £50.00 be made to the Hartlepool & District Hospice;
(iii) the Clerk prepare, if possible, an application for funding under the Northern Gasworks programme for funding towards the upgrading of the right of way public footpath from Trimdon to Wingate;
(iv) that the remainder of the information given be noted.
710. MEMBER’S INDIVIDUAL REPORTS
(i) Illegal Activities
It was asked that the Clerk make a report to the Police on illegal activities taking place at the location given by the Local Member. In considering this matter another Local Member reported that there appeared to be a programme of activity being undertaken by the DVLA in the village. RESOLVED that a report be made.
(ii) Road at Windsor/Luke Street
The Local Member was pleased to report that the pot hole in the street had been filled. She asked that the sub standard finish on the roadway be reported again for action. The County Councillor gave Members details on issues with the contractor that had been used for works. RESOLVED a further report be made to the Highways Action Line.
(iii) Fencing at the former Chapel site
It was reported that the barrier harras fencing was down. The Clerk assured that this had been reported. RESOLVED a further report be made for urgent attention.
(iv) Luncheon Club
Thanks were passed on behalf of the Luncheon Club to County councillor Nicholls for his donation. RESOLVED that the information given be noted.
(v) Parking at Tobin Street
It was asked if a hard standing area could be installed to alleviate parking problems at Tobin Street. RESOLVED that a request be made.
(vi) Proposed Play Area May/Wood Crescent
Progress was requested with this matter. The Clerk reported that she had contacted Home Housing and was awaiting progress from them. RESOLVED that further contact be made with Home Housing.
(vii) Planters and Flower Displays
It was felt that this year the displays had been poor. It was asked if more planters/tubs could be put out this year to try and brighten the village up. RESOLVED that further planters be placed out around the village.
(viii) Fly Tipping – Rear of Wingate Road
It was asked if fly tipping to the rear of Wingate Road could be reported for attention. RESOLVED this be reported.
(ix) Contact details for the Cemetery
It was reported that a couple had been trying to locate a relative in the cemetery. RESOLVED that the Clerk arrange for her contact details to be posted at the cemetery.
(x) Community Appraisal
It was reported that Groundwork had prepared a draft report and a joint meeting was to be arranged to discuss the draft. RESOLVED the results of the meeting be awaited.
(xi) Chairman’s Report
The Chairman gave his report which included the following items:-
Bollard damaged the church had now pulled out and tarmacced over; the chicane next to St Aidans Crescent was still not repaired; a very large articulated lorry coming through the village in the early hours of the morning; the site to the rear of the garden society very untidy. Councillor Nicholls suggested he arrange a site inspection to cover all of the areas that had been identified, derelict land making the village unsightly and untidy and this suggestion was gratefully accepted.
It was reported at Luke street pavements sunk, opposite the doctors surgery where people where parking; the car park at the memorial gardens completed, with the contractor also being requested to replace the manhole cover in the recreation area; maintenance at the bowling green was an issue. Dog fouling notices needed to be put up on the greens throughout the village, (it was asked if prices be obtained for the next meeting).
The Chairman was to represent the Parish Council on 13th November 2011 at the Memorial Service; it was suggested that a request be made for a future service to be held in the community centre, and the Clerk was asked to order the civic wreath for the Chairman to place at the service. RESOLVED that these items be attended to by the Clerk.
(xii) County Councillor’s report
A progress report was given on various works;-
Progress with works on the paths next to Cinnamon Drive; his request for a site visit to view various sites in the village including the former Matt Watchman site. He asked for the Parish Council’s views on commissioning a replacement horse and tub for the roundabout on the approach to Thornley, Wheatley Hill and Trimdon. Thornley Parish Council had been approached to make a contribution to this work and they had refused. Councillor Nicholls hoped to make a contribution and Wheatley Hill Parish Council had confirmed they would contribute. Members agreed this was an important part of the areas heritage and it was RESOLVED Trimdon Foundry Parish Council agree to match the contribution of Wheatley Hill, up to a maximum of £2,500. It was also suggested appropriate insurance be arranged for the sculpture.
711. CLERK’S REPORT
Consideration was given to the Clerk’s report, a copy of which had been circulated to each Member under the following headings:-
Cemetery
Maintenance of Playground & Equipment
RESOLVED that the action taken by the Clerk in arranging for repairs as given in the report, be endorsed.
Valuation of the Allotment/Garage Sites
Progress with this work was given. RESOLVED the report be awaited and approval be given for the Chairman and Clerk to meet with the Valuers Officer prior to the final report being issued.
CISWO – Car Park and Garden
RESOLVED that the rent review details be awaited.
ARRIVA Bus Service
RESOLVED a reply be awaited from ARRIVA.
Fireworks Event
RESOLVED approval be given for the Clerk to commence making the necessary arrangements for this event.
Roundabout – Sponsorship by Greenlane Nurseries
RESOLVED the reply from DCC be awaited.
Car Parking at the Doctors Surgery
The request for further parking provision had been passed to the site’s owners, Trinity Medical Properties Limited and a reply was awaited. RESOLVED the reply be awaited.
Former Matt Watchman Site
County Councillor Nicholls had taken this issue up on the Parish Council’s behalf, seeking a S215 Notice being issued. RESOLVED progress be awaited.
Maintenance of the Bowling Green
Members considered the various options open to the Parish Council for this work to be carried out. RESOLVED further investigations be made into this service provision.
712. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
IN VIEW OF THE CONFIDENTIAL NATURE OF THE FOLLOWING ITEMS TO BE DISCUSSED THE COMMITTEE PASSED THE FORMAL RESOLUTION TO EXCLUDE THE PRESS & PUBLIC FROM THE MEETING, PURSUANT TO THE PUBLIC BODIES (ADMISSIONS TO MEETINGS) ACT 1961 AND THE LOCAL GOVERNMENT (ACCESS TO INFORMATION), ACT 1985.
713. FINANCIAL MATTERS
(i) Accounts for Payment
Paid out of meeting – urgent
RESOLVED that the accounts as listed totaling £12,513.69 be passed for payment.
(ii) Bank Reconciliation – July & August 2011
RESOLVED that the bank reconciliations for the month of July and August 2011, be accepted.
Audit for the year ended 31st March 2011
The Clerk advised the audit had been approved with no issues raised. RESOLVED that the report be accepted.
714. DATE & TIME OF THE NEXT MEETING
RESOLVED the date and time of the next meeting be Wednesday 12th October 2011.
–