THE MINUTES OF THE MEETING TRIMDON FOUNDRY PARISH COUNCIL HELD IN THE COMMUNITY CENTRE, TRIMDON ON WEDNESDAY 5TH SEPTEMBER 2012
828. APOLOGIES FOR ABSENCE
829. MINUTES OF THE LAST MEETING
830. POLICE MATTERS
831. PLANNING MATTERS
832. CORRESPONDENCE
833. MEMBER’S INDIVIDUAL REPORTS
834. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
835. CLERK’S REPORT
836. FINANCIAL MATTERS
837. DATE & TIME OF THE NEXT MEETING
PRESENT:- COUN J GRIGG (CHAIR)
Mesdames:- L Grigg & D Kelly
Messrs:- A Jackson & B D Ferguson
828. APOLOGIES FOR ABSENCE
Apologies for absence had been submitted and were accepted on behalf of Councillor J France, N Kell & County Councillor M Nicholls.
829. MINUTES OF THE LAST MEETING, a copy of which had been circulated to each Member, were approved.
830. POLICE MATTERS
The Chairman welcomed the Police and the Neighbourhood Wardens to the meeting. Details of the incidents reported since the last meeting were given. Updates were given on reported that had been made to the Police since the last meeting. The Neighbourhood Wardens then gave their report. A request was made for regular patrols to the recreation area as there had been an increase in anti social behaviour in there. Members once again felt that the Trimdons suffered from cross boundary issues in relation to Policing and communication. The Wardens reported that they all worked the same shift patterns which made it easier to keep in touch with their colleagues.
RESOLVED the report be noted and the Police and Neighbourhood Wardens be thanked for their attendance. FURTHER RESOLVED that an invite be extended for a Senior Police Officer to come along to a future meeting to discuss the cross border communications issues.
831. PLANNING MATTERS
Applications
(i) Erection of 5 No Wind Turbines and assoc infrastructure
Land at Wingate Grange
Wingate Grange Wind Farm Limited (a subsidiary of Infinis Wind Holdings Ltd)
Members asked for clarification on this application. When Infinis had consulted the Parish Council and held public meetings it had been only 3 wind turbines. The Parish Council, although two Members had reservations, had agreed to not object to 3 turbines. They did however object to 5.
RESOLVED further information be obtained and reported back to Members at the next meeting.
It was suggested there was a further application for wind turbines on which the Parish Council had not been consulted upon and the first they had been aware of it was it being on the list of applications submitted. RESOLVED clarification be sought and further details be reported to Members at the next meeting.
(ii) Installation of single 500kw wind turbine with ancillary development incl access track & crane pad
at East House Farm, Trimdon Station for Mr Hugh Carter
RESOLVED that no objections be offered on this application.
Decisions
Approval
57 Station Road East – Single Storey Rear Ground Floor Extension for Mr M Neweberry
Withdrawn
Westview Farm, Thornely Road, two storey extension to front of dwelling for Mr & Mrs Hancock
RESOLVED that the information given be noted.
832. CORRESPONDENCE
Consideration was given to a list of correspondence received since the last meeting, a copy of which had been circulated to each Member. RESOLVED:-
(i) that the correspondence received since the last meeting be noted and received;
(ii) a donation of £50.00 be made to the Hartlepool & District Hospice;
(iii) all of the main arterial roads be identified to CDALC/Police for attention;
(iv) further information be obtained on the item relating to CAB funding.
833. MEMBER’S INDIVIDUAL REPORTS
(a) EDF Windfarm Funding
Details of a recent meeting were given along with funding that had been awarded. The various restrictions placed on applying for funding were discussed. RESOLVED this be investigated further.
(b) Speeding vehicles
Details were given of various incidents of speeding in the village by both cars and motor bikes. The details had been given to the Police.
(c) County Durham Plan Consultation
Members expressed their concerns at being given the opportunity to attend the appropriate consultation on this very important document.
RESOLVED clarification be requested as to where this Parish would be covered at the consultation meetings.
(d) Parking outside the Doctors Surgery
RESOLVED this matter be taken up again with the Managers of the Practice.
(f) Chairman’s Report
The Chairman gave his report covering:-
• Guttering/sink stolen, tarmac damaged Commercial Street
• Site meeting with Contractor on the start on site for the drainage works;
• Fireworks event – Sunday 4th November 2012. Members discussed at length issues with the site used for the event and the affect of the wet summer. Although drainage works were planned the benefit of these would not be immediate. It was with regret that it was agreed to cancel the event for this year only.
• A site meeting had been held to get the works carried out to cutting the hedgerows on the footpaths on the walk to school;
• Re instatement of the former Smith site. Efforts made by DCC to carry out this work were reported, which were made much easier with the support and assistance of Councillor Kell.
• Progress with signage for “No Horses” in the recreation area;
• Grounds maintenance carried out by DCC – weed killer;
• Sycamore Square – maintenance could not be carried out as the ground was so water logged and there were complaints about the smell;
• A repair or replacement of the pedestrian access gate to the Top Shop entrance to the Recreation Area was required;
• A site meeting had been held to view the derelict sites to promote enforcement action;
• Car repairs being carried out at a residential property.
RESOLVED;-
(i) this years fireworks event be cancelled;
(ii) a record of thanks be made for Councillor Kell’s support
in arranging access to the former Smith site;
(iii) the flooding at Sycamore Crescent be reported to
Northumbrian Water again;
(iv) a price be obtained for the kissing gate at the recreation
area;
(v) Planning Officers be advised once again of a business
operating from a residential property.
834. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
IN VIEW OF THE CONFIDENTIAL NATURE OF THE FOLLOWING ITEMS TO BE DISCUSSED THE COMMITTEE PASSED THE FORMAL RESOLUTION TO EXCLUDE THE PRESS & PUBLIC FROM THE MEETING, PURSUANT TO THE PUBLIC BODIES (ADMISSIONS TO MEETINGS) ACT 1961 AND THE LOCAL GOVERNMENT (ACCESS TO INFORMATION), ACT 1985.
835. CLERK’S REPORT
Consideration was given to the Clerk’s report, a copy of which had been circulated to each Member and had matters in it relating to:-
a) Cemetery
b) Valuation of the Allotment/Garage Sites
RESOLVED rent letters be sent out at this years rate.
c) Proposed Memorial/Cenotaph
Details of the proposed scheme were circulated for Members consideration and associated costs. Several suggestions had been made such as the inclusion o a wild flower meadow and to take out some of the trees. RESOLVED this proposal be considered further at the next meeting.
d) Height Restriction Barrier
The County Council contacted the Parish Council to obtain access to the Smith site as discussed in the Chairman’s report.
e) Maintenance of Playground Equipment
The report following the inspection on 29th June 2012 had been received with no defects reported for attention; unfortunately one of the springers had been vandalized and an order had been placed to make it safe then make a repair. RESOLVED the action taken be endorsed.
f) Playground Proposal
A joint/multi agency meeting was held on 14th August 2012 to discuss this proposal before taking it to public consultation. To date no objections had been received. There was discussion on the improvements being made in the recreation area and it was suggested that further consideration should be given to the best location for a new play area. RESOLVED a public consultation event be organized with residents to allow opinions to be obtained to assist the Parish Council with this matter.
g) Code of Conduct
A further updated version had been received and Members were asked to adopt this new version and copies were available on request. RESOLVED the updated version of the Code of Conduct, (including Appendix A), be adopted.
h) Application for grant – Banner Project, Trimdon Station Community Centre
RESOLVED the action taken by the Clerk in arranging for a letter of support, on behalf of the Parish Council, towards this project to restore the old miners banner from 1892, be endorsed.
i) Village Clock – former St Pauls Church
RESOLVED the information given be noted.
j) Rydale Court
RESOLVED this matter be reported for action again.
k) Land at Waycott, Top Shop
RESOLVED this matter be deferred.
l) Winter & Summer Maintenance
RESOLVED the information given be noted.
836. FINANCIAL MATTERS
(i) Accounts for Payment
RESOLVED that the action taken in paying urgent accounts totaling £3,122.74 be endorsed.
RESOLVED that the accounts as listed totaling £3,087.09 be passed for payment.
(ii) Bank Reconciliation
Members were circulated with the Bank Reconciliation for June 2012.
RESOLVED that the reconciliation be accepted.
(iii) Audit 2011/12
It was reported that the completed Audit had been received with no issues raised, (other than the figure in Box 1 being £1.00 out).
RESOLVED the report be accepted and the comment given, be noted, with no further action required.
837. DATE & TIME OF THE NEXT MEETING
RESOLVED the date and time of the next meeting be Wednesday 10th October 2012 at 6.30pm.