THE MINUTES OF THE MEETING TRIMDON FOUNDRY PARISH COUNCIL HELD IN THE COMMUNITY CENTRE, TRIMDON ON WEDNESDAY 13TH JUNE 2012
806. APOLOGIES FOR ABSENCE
807. MINUTES OF THE LAST MEETING
808. POLICE MATTERS
809. PLANNING MATTERS
810. CORRESPONDENCE
811. MEMBER’S INDIVIDUAL REPORTS
812. RESIDENT’S REPORTS
813. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
814. CLERK’S REPORT
815. FINANCIAL MATTERS
816. DATE & TIME OF THE NEXT MEETING
PRESENT:- COUN J GRIGG (CHAIR)
Mesdames:- L Grigg
Messrs:- J France & B D Ferguson
806. APOLOGIES FOR ABSENCE
Apologies for absence had been submitted and were accepted on behalf of Councillor N Kell and County Councillor Nicholls.
807. MINUTES OF THE LAST MEETING, a copy of which had been circulated to each Member, were approved.
808. POLICE MATTERS
The Chairman welcomed the Police and the Neighborhood Wardens to the meeting. Details of the incidents reported since the last meeting were given. It was confirmed that speed watch was to be deployed in the village. Members and residents were given the opportunity to report any matters to the Police that required attention. RESOLVED the report be noted and the Police and Neighborhood Wardens be thanked for their attendance.
809. PLANNING MATTERS
There were no planning matters to report although details of strategic applications were given. Members asked that the Clerk watch out for an updated application for the land at the former Chapel Site, as they still had concerns at suitable off street parking provision. RESOLVED the information given be noted.
810. CORRESPONDENCE
Consideration was given to a list of correspondence received since the last meeting, a copy of which had been circulated to each Member. The Clerk reported receipt of a letter of thanks from the Deaf Hill Ward Regeneration Partnership following donations made. RESOLVED that the correspondence received since the last meeting be noted and received.
811. MEMBER’S INDIVIDUAL REPORTS
(i) Bowling Green
It was reported that the local press were to write an article on the bowling club. RESOLVED the article be awaited.
(ii) Anti Social Behaviour
Several incidents of anti social behaviour were reported, one involving the theft of a pet rabbit another about vehicles speeding through the village. RESOLVED these matters be reported to the Police.
(iii) Flower Tubs and Flower Beds
Progress with the introduction of more flower planting in the village was requested. RESOLVED a programme of enhancing the village with flower displays be continued by the Parish Council.
(iv) Public Walkways
It was reported that the pathways were overgrown. RESOLVED that these be reported for attention.
(iv) Chairman’s Report
The Chairman reported on a site meeting had held with a local contractor to consider the drainage improvements required for the recreation area. A price for these works would be reported to the next meeting for consideration but Members all agreed these works were necessary. He advised that the requirement to fence to the side of the memorial garden needed to be considered, and suggested that this be inspected further at the site meeting to be held on 15th June 2012. Proposals for the cenotaph would also be reported back to the next meeting following this site visit. County Councillor Nichols had discussed the progress with the derelict sites in the village, and it was agreed that a request be made for all enforcement matters to be vigorously pursued by the County Council. It was noted that the Pit Pony statue had now been replaced. It was asked if the Parish Council would once again support the request by a local Nursery to maintain this roundabout. The weight restriction sign that had been missing for some time was to be replaced. The Chairman reported instances of fly tipping onto Parish Council land. He was pleased to report that it had been agreed that the Memorial Service would be held in the Community Centre on Sunday 11th November 2012. He was also extremely pleased to be able to confirm that funding had been obtained to retain the Centre Manager for his post to continue.
RESOLVED:-
(i) appropriate signage be installed at the barrier;
(ii) the Clerk pursue progress with the outstanding enforcement matters with DCC;
(iii) thanks be recorded to Wheatley Hill Parish Council for arranging the relevant insurance for the statue;
(iv) DCC Highways be contacted with the Parish Council’s support for the proposal for roundabout maintenance;
(v) The remainder of the report be noted.
812. RESIDENT’S REPORTS
(a) The Recreation Area
Concern was expressed by a resident at the condition of the recreation area, particularly with the damage by horses and quad bike riders. Details were also given of damage to tree roots by motorbikes and he suggested that the stone placed to limit access should be re-sited. Assurances were given that the condition of the Recreation Area was to be attended to, in particular the drainage problems.
(b) Thanks for the Donation from the Residents Association
Thanks and appreciation was expressed from the Group for the donation agreed towards the recent Jubilee Celebrations.
(c) Wind Farm Funding
Concern was expressed about the grants were to be awarded and examples were given of recent restrictions.
(d) Height Restrictor Barrier
The position with this work was clarified.
813. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
IN VIEW OF THE CONFIDENTIAL NATURE OF THE FOLLOWING ITEMS TO BE DISCUSSED THE COMMITTEE PASSED THE FORMAL RESOLUTION TO EXCLUDE THE PRESS & PUBLIC FROM THE MEETING, PURSUANT TO THE PUBLIC BODIES (ADMISSIONS TO MEETINGS) ACT 1961 AND THE LOCAL GOVERNMENT (ACCESS TO INFORMATION), ACT 1985.
814. CLERK’S REPORT
Consideration was given to the Clerk’s report, a copy of which had been circulated to each Member and had matters in it relating to:- the cemetery; maintenance of playground & equipment and additional duties for cleaning and emptying of the rubbish bins; progress with valuation of the allotment/garage sites; cenotaph; height restrictor barrier installation; the Bowling Club and Green; suspected water leaks at Purvis Terrace and the Cemetery; renewal of membership of the SLCC; cctv upgrade; VAT refund; land at Waycott; insurance renewal; Fields in Trust Application; Pit pony statue; Infinis reply and works art the junior play area progress with the proposed play area.
RESOLVED:-
(i) the report be accepted;
(ii) endorsement of action taken by the Clerk as detailed in the report, be given;
(iii) the SLCC membership be renewed;
(iv) the Clerk look into the costing and feasibility, could this be beneficial to purchase land as discussed and report back on the fiscal position at the next meeting;
(v) further prices be obtained for the insurance renewal to ensure value for money was being obtained.
815. FINANCIAL MATTERS
(i) Accounts for Payment
RESOLVED that the accounts as listed totaling £8,083.20 be passed for payment.
(ii) Bank Reconciliations
Members were circulated with Bank Reconciliations for April and May 2012. RESOLVED that the reconciliations be accepted.
(iii) Annual Return for the year ended 31 March 2012 – To approve Section 3 – Internal Audit
Members were advised that the Internal Auditor had approved Section 3 of the Return and the return had been sent off for the due date of 18th June 2012. RESOLVED progress be awaited with the Audit for 2011/12.
816. DATE & TIME OF THE NEXT MEETING
RESOLVED the date and time of the next meeting be Wednesday 11th July 2012 at 6.30pm.