Opening: The regular meeting of the Joint Trimdons regeneration Parrtnership was called to order at 6.10pm on Wednesday 24/01/07 in Trimdon Grange Community Centre by Peter Brookes (Chair).
Present: Dawn Kelly Resident Andrew Luke Coordinator Denise Davison Trimdon 2000 Margaret Girvan EDP+ CN Lucy Hovels Trimdon Colliery Community Association Peter Brookes Trimdon 2000 Berni Thompson Trimdon 2000 Les Oliver Trimdon Parish Council John Burton Trimdon 2000
Apologies: Pamela Duddin Andy Coulthard Ginny Kemp Sean Wainwright Catherine Guest Kate Close Tim Spearey
A. Approval of Agenda Lucy Hovvels pointed out that the appointment of Trustees had not been put on the agenda. It was pointed out that the last meeting agreed to discuss this issue next time and the matter would be dealt with as we worked through the meeting.
B. Approval of Minutes The minutes of the previous minutes were approved as distributed. Lucy Hovvels said that the minutes reflected a true record of the meeting and thanked Ginny Kemp for her efforts; she did have some matters which she felt needed clarification. > Lucy pointed out that Cavos do not charge 15% as an administration fee. Peter Brookes responded that most CVS’s do and therefore wasn’t aware that CAVOS was out of step with them. > Lucy said that Cavos had not been approached. This led to a debate around the subject of the Lloyds TSB application being applied for on the behalf of the Joint Trimdons through Trimdon 2000 > Lucy then went on to say that she felt that the 11-3 vote should not have gone ahead as all the people present did not have the right to vote. Peter pointed out that at that time there were no elected trustees in place and that it was an open forum. Peter agreed that it would have been better had the Trustees already been in place at the last meeting. > Lucy felt that Peter had intimidated those present when the matter had been discussed. Peter said that he had acted in the best interest of the partnership given that the integrity and probity of Trimdon 2000 was being questioned. In response to concern about the numbers of members present at tonight’s meeting, Andrew Luke pointed that he had not felt inclined to invite the new members or to solicit more members until the established members could reach an amicable solution to the current situation and move forward. It was also pointed out that matters had to progress irrespective of how many people attended and the weather didn’t help. At this point progress was moved Reports
Chair Peter read out a letter from Ginny Kemp asking for clarification on the coordinators post in particular – (line management). Ginny also expressed concern with regards to discrimination due to where people lived within in the villages and this needs to be stopped so the group can move forward. Ginny also expressed an interest in becoming a trustee. Those present recorded their thanks to Ginny for her contribution
Coordinators Report Andrew reported on funding from Sedgefield Borough Council funding to support coordinators salary for the next 3 months Jan 07 to March 07 inclusive Finances - Current Account - £650.00 High interest Account - £10,000 Cash - £193.14 of which £180.00 is income from advertising in welcome pack and £13.14 is petty cash. Liabilities - £1500.00 printing of Welcome Packs and £10.00 to Trimdon Colliery Comm. Centre for coffee evening. Margaret Girvan asked for an explanation on where the funding had come from and Les Oliver responded with a full explanation stating that the parish council still had some monies to cover outstanding invoices Andrew reported on the production and distribution of the Welcome packs. This is now about a 1/3 of the way through and feed back is positive. Charity status – after meeting with representative from Cavos, the paperwork is completed, but requires signatures of trustees The Charities Commission requires a copy of our child protection policy. Lucy requested that Andrew completes this ASAP. Messenger deadline next Thursday General discussions around the table as to how we can continue to include Trimdon Station receiving the messenger. Action -Joint Trimdons to pay for next issue. Dawn Kelly and Peter Brookes to request an invite to Trimdon Station Parish Council to discuss future funding. Andrew had received a hand –out and information about the War Re-enactment from Tim Spearey which was given to all present.
Berni Thompson reported on the survey from the parish council saying that the district council was producing the same thing therefore we would link in with this to save on costs. This survey is to establish public opinions on the villages such as services and facilities.
Nominations and Election of Trustees After a brief discussion with regards to representation across the villages based on population the group voted for 2 Trustees – Trimdon Station 2 Trustees – Trimdon Grange 2 Trustees – Trimdon Colliery 3 Trustees – Trimdon Village
Nomination as Follows
Trimdon Grange Proposed Margaret Girvan – Elected Proposed Ginny Kemp – Elected Secretary
Trimdon Station Proposed Dawn Kelly – Elected Treasurer Proposed Lorraine Griggs
Trimdon Colliery Proposed Lucy Hovvels – Elected Proposed Margaret Hughes
Trimdon Village Proposed Peter Brookes – Elected – Chair Proposed Berni Thompson – Elected Proposed Denise Davison – Elected
John Burton offered to be the representative from Trimdon Village Parish Council (if agreed by the council at their next meeting) A letter to be sent by secretary to Trimdon Station (Foundry) requesting representation Other community associations are to be contacted regarding representation. Sub Committees were tentatively formed Funding Sub-group Dawn Kelly, Lucy Hovvels, Denise Davison and Ginny Kemp
A.O.B Lucy pointed out that our Letterhead does not have our limited company registration number on it Action Dawn to complete and forward to Ginny Kemp A meeting of the funding group was arranged for 31/01/07 at 3.30pm in Trimdon House. Andrew Luke to look at sources of funding and download application forms and guidelines
D. New Business Olympics 2012 this had previously been mentioned with regards to involving the community and encouraging community engagement. Andrew Luke expressed an interest.
E. Agenda for Next Meeting List the items to be discussed at the next meeting. Inform those present that if they wish to have anything place on the agenda they must contact the secretary at least 7 days prior to the next meeting.
Adjournment: Meeting was adjourned at 7.30 by Peter Brookes. The next general meeting will be at 6pm on 28/03/07 in Trimdon Colliery Community Centre.
Minutes submitted by:Dawn Kelly Approved by:Peter Brookes