Minutes of the Meeting of Trimdon Foundry Parish Council held on Tuesday 3rd October 2017 at 6.30 pm in May Crescent Community Centre.
107/17 Present: – Councillors Brian Ferguson (Chairman), Maureen Lenehan-Ferguson, Margaret Eadsforth, Gail Elliott, Gary Elliott, Carole Bell.
108/17 Apologies: – Cllr. Jean Loverance (Holiday)
County Councillor Lucy Hovvels was in attendance.
Mr. John Robinson Parish Clerk was also in attendance.
There were 3 members of the public present.
109/17 Notice of Motion
It was proposed Cllr. Brian Ferguson and seconded Cllr. Maureen Lenehan Ferguson that the Notice of Motion summoning the meeting be agreed. This was carried.
110/17 Declaration of Interest: – nil
111/17 Members Dispensations: – none noted
112/17 County Council Report
Cllr. Hovvels reported on the following issues:
- Newly elected DCC member for Trimdon, Cllr. Jude Grant
- She will be in attendance at Parish Remembrance Service
- Pilot Bus will be ceased as numbers of passengers extremely low
- She has spoken to Ron Hogg and he is following all issues up
- She has received a request for a donation for Trimfest
- Ongoing road sweeping issue
- Health and Well Being event held that day an excellent and successful event
- Welfare Rights leading on support for parishioners in regards to Universal Credit.
Cllr. Lucy Hovvels left the meeting at this point.
113/17 Minutes of monthly meeting held on 11th July 2017
The minutes of the above were considered for adoption
Resolved: – on a motion proposed by Cllr. Eadsforth and seconded by Cllr. Lenehan-Ferguson the minutes were agreed subject to the following amendments
- Cllr. C.Bell was present
114/17 Matters for information
See appendix 1 updated information report
115/17 Minutes of monthly meeting held on 12th September.2017
Cllr. Bell asked her name be recorded as being in attendance.
Resolved:- On a motion by Cllr. M.Eadsforth and seconded by Cllr.M. Lenehan-Ferguson the minutes were accepted.
116/17 Matters Arising
See Appendix A
117/17 Minutes of Working party at 6.3pm and Finance 7.30pm held on 5th September 2017
Resolved:- On a motion by Cllr. M.Eadsforth and seconded by Cllr. Maureen-Lenehan Ferguson the minutes were agreed with the following addition
- 9.1/17 should add funding is for community work and not revenue
- 17.1/17 to add at the end and not to park on grass verges also.
- Both sets of minutes Cllr. Bell was present.
118/17 Matters Arising
See Appendix 1
119/17 Police Report
Members expressed concern that no Police Report was available. Cllr Eadsforth also requested contact be made to the Police asking when/where PACT meetings are held.
Resolved:- Clerk write to Peterlee Police asking for both a report and details of PACT meetings.
120/17 Report from Environmental Contractor Review.
The Chairman reported on the meeting held earlier that day. It was agreed minutes be circulated for discussion at November Full Council.
121/17 Public Participation
122/17 Members Update
The following members updated members of the following issues:_
Cllr. Gary Elliot gave an update on the progress to install a lock up on Council allotment
Cllr. Brian Ferguson looking at Parish Council law.
123/17 Heritage Trail
Cllr. Gail Elliott advised there had been no meeting since the last Full Council meeting of the group.
Various e-mails circulated to members during the month, none for decision
- Agreed to adopt NALC Standards Policy in entirety.
- Confirmation of meeting with DCC re. environment
- E-mail from resident re missing panel in memorial ground. Members to check and advise Clerk.
- DCLG discussion document re housing
- Vacancy for Clerks at Haswell and Yarm
- Talk by Charles Dawding, Clerk and Cllr. Gary Elliot to attend
125/17 Minutes and Report of Growing Forward Together
Cllr. Carole Bell advised members both her and the Clerk are trying to meet with the Sculpture recommend by NIB to progress the Good Samaritan tree and would report back at the November meeting. She advised members that the group had obtained funding towards a ‘Miners Tub’ and the group are trying to source one.
126/17 NIB Presentation
Cllr. Carole Bell advised she had attended the presentation event on behalf of the Parish where the Parish had been awarded a silver medal. She asked if she could present the Parish with the Award via the Chairman and moved forward. The Chairman stated he did not wish to accept the certificate and refused to shake Cllr. Bells hand. Cllr. Gail Elliott intervened and stated in her opinion the actions of Cllr. Ferguson was not in the spirit of the Council, and was unhappy at the behaviour of Cllr. Lenehan-Ferguson during the meeting, in general. This was endorsed by Cllr. Gary Elliott.. Cllr. Eadsforth asked the Chairman to accept the award, shake hands with Cllr. Bell and apologise for the way he had handled the situation. Cllr. Ferguson placed the award on the table for the remainder of the meeting.
127/17 Report of newsletter
The Clerk presented a report on the previous newsletter. It was agreed to accept the report and to issue another edition in late October. Members to produce articles and forward to the Chairman and other members. If no comment then Chairman will authorise Clerk to proceed to print.
128/17 Remembrance Service
The Clerk presented a report on the organisation to date. Report agreed
129/17 Orchard Report
Cllr. Carole Bell advised that the Orchard is now established and an excellent inter-generational project. The DCC have churned up the ground when cutting grass and so at forthcoming meeting with DCC it was agreed to agree to Parish cutting grass.
Cllr. Bell advised she had an email from Home Housing agreeing to the land being used. Cllr. Brian Ferguson requested that it be recorded in the minutes that he had not seen the e-mail prior to the orchard commencing and wanted to see it as soon as possible to ensure insurance cover is provided.
Cllr. Bell advised she was planning a follow up event in half term holidays with children and gardener regarding fruit and its usage.
130/17 Memorial Ground Report
Cllr. Margaret Eadsforth gave a report on her inspection of the site and asked that improvements to the teenage area be considered during the year. Cllr. Eadsforth advised she had taken photographs of the disabled access and wished it to be completed as soon as possible.
Cllr. Lenehan-Ferguson left the meeting due to feeling unwell
131/17 Christmas Events.
The Clerk presented a report on the organisation to date. Report accepted.
132/17 External Audit
The Clerk presented the BDO report giving an unqualified audit. Issue raised was in regard to the Charity. Members considered the advantages and disadvantages of retaining the charity.
Resolved: it was proposed Cllr. Brain Ferguson and seconded Cllr. Margaret Eadsforth that the Council Charity be dissolved. This was carried.
133/17 Monthly Financial Report.
Members agreed to both monthly re-conciliation and payment of accounts. See Appendix 2.
Cllr. Brian Ferguson left the meeting at this point.
134/17 Planning Applications
The meeting closed 8.55pm.
Agreed and Signed by:
Chairman of Parish Council meeting held 14th November 2017
Published 2nd March 2018