THE MINUTES OF THE MEETING TRIMDON FOUNDRY PARISH COUNCIL HELD IN THE COMMUNITY CENTRE, TRIMDON ON WEDNESDAY 5TH NOVEMBER 2008

351. APPOINTMENT OF NEW COUNCILLOR
352. APOLOGIES FOR ABSENCE
353. MINUTES OF THE LAST MEETING
354. POLICE MATTERS
355. PLANNING MATTERS
356. CORRESPONDENCE
357. MEMBER’S INDIVIDUAL REPORTS
Chairman’s Report
358. CLERK’S REPORT
359. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
360. FINANCIAL MATTERS
361. DATE & TIME OF THE NEXT MEETING


PRESENT:- COUN. J GRIGG (CHAIR)
Mesdames:- L Grigg
Messrs:- A Anderson, B D Ferguson & K McGonnell
 
PRIOR TO THE START OF THE MEETING THE CHAIRMAN WELCOMED THE NEWLY ELECTED COUNCILLOR MR TONY ANDERSON TO THE MEETING.

351. APPOINTMENT OF NEW COUNCILLOR
The Clerk advised that Mr A Anderson had been elected, uncontested to the Parish Council.  He duly signed to accept the office of Parish Councillor.  RESOLVED that the information given, be noted.

352. APOLOGIES FOR ABSENCE
Apologies for absence had been submitted on behalf of Councillor J Freak and Councillor M Nicholls.

353. MINUTES OF THE LAST MEETING, a copy of which had been circulated to each Member, were approved.

354. POLICE MATTERS
The Police had sent their apologies due to staffing commitments elsewhere they were unable to come along to the meeting.

355. PLANNING MATTERS
PRIOR TO CONSIDERATION OF THE FOLLOWING ITEM BOTH THE CHAIRMAN J GRIGG AND COUNCILLOR L GRIGG DECLARED AN INTEREST AND TOOK NO PART IN THE DISCUSSION WHICH ENSUED.
Proposal Two Storey Side & Single Storey Front Extension
At 8 Malvern Crescent
For Mr D Longstaff

Proposal Change of Use to Hot Food Takeway
At Unit 23 Wingate House, Front Street
For Mr J Pike
The Clerk reported that representations had been made once again by the Parish Council following approval being given to this application.  Concerns were expressed on the pedestrian and road safety.  There was also restricted means of access for deliveries.  A Member’s site meeting to consider this in further detail had been requested.  This had been denied by the Planning Authority.  The need to extend the yellow lining scheme to the front of the unit and for them to be enforced was stressed. 
RESOLVED that the details of these decisions be noted and a request be made for the double yellow lining to be extended and enforced be made to the Highways Authority/Police.

356. CORRESPONDENCE
Consideration was given to a list of correspondence received since the last meeting, a copy of which had been circulated to each Member.   RESOLVED that the correspondence be received.

357. MEMBER’S INDIVIDUAL REPORTS
Street Signs and Cleaning
Progress with this matter was requested.  The Clerk gave assurances that she had reported these matters once again. RESOLVED that progress with these issues be investigated by the Clerk.
Donations by energy companies
It was reported that a meeting of the Panel had been arranged for the 10th November 2008 and both Councillor Jackson and the Clerk would be attending. RESOLVED that progress be awaited.
New Unitary Authority
Details were given on the new appointments to the Unitary Council.  RESOLVED that the information given, be noted.
North East Ambulance Service
It was reported that after much deliberation and consultation Fishburn Ambulance Station was to be closed.  RESOLVED that the information given, be noted.
Rodwell Street – Traffic Calming Measures
Progress with the request for additional traffic calming measures was requested.  The Chairman gave details of current discussions on this matter.  The ownership of the street section was in dispute which had delayed any action being taken.  RESOLVED that this matter be taken up again with the County Council.
Smith – Planning Application
Progress with consideration of this application was given.  It was expected that the Planning Panel would consider the proposal on the 25th November 2008 and it was asked the Clerk confirm this nearer the date and advise accordingly.  The Local District Councillor intended progressing the erection of bollards further.  RESOLVED that progress be awaited.
Parklands – School Houses
The deadline for an appeal to be lodged against the decision made to refuse this application had now passed.  It was understood that an appeal had been lodged.  RESOLVED that Members be kept updated on this matter.
Street Warden Patrols
A Local Member was concerned that the local street wardens were not fully patrolling the village and had been seen turning at the end of Margaret Terrace/Malvern Terrace rather than carrying on further into the village in to for example Windsor Street, Grosvenor Terrace and Rodwell Street.  RESOLVED that this matter be taken up with the Street Wardens.

Chairman’s Report
The Chairman reported on various site meetings he had throughout the month.
He reported that locations for dropped curbs needed to be identified such as next to the butchers. It was suggested that perhaps these works could be jointly funded between the Parish and County Councillors.
The Chairman expressed his concern at the condition of the road/track access to the recreation area, following the recent firework display.  This was a well used path/track and he asked for approval to get a price to have this re-surfaced.
He was pleased to report that the works to the Welfare were now complete and that the bus stop could now be used.  He asked the Council to support a request being made to return to the original bus route as he had received many complaints from local residents, especially the elderly, following the change.
The Chairman reported that he had obtained a copy of the trust deed from a former Member.  The Clerk also advised that the Solicitors had been in touch requesting further information relating to the matter.
It was reported that the footpath next to the Fish Shop adjacent to 1 Foundry Mews needed repairing, and also the curb on the corner of Rowell Street had been damaged.
Works on the hedge and fence  at St Aidans Crescent had been completed.  
It was asked if the change in bus route be brought up at the meeting of DCC with Arriva.  He reported on works that had now been completed with the fencing at the fish shop and the former Matt Watchman site being tidied.
In closing he reported on the excellent turnout for the firework display and urged all Members to get involved in assisting anyway they could for future displays, even if it was just by helping advertise the event by letting residents know of the date and time etc.  RESOLVED that the report be accepted and action be taken where appropriate.

358. CLERK’S REPORT
Consideration was given to the Clerk’s report covering the following items:-
Budget Monitoring
Members were asked to identify schemes or projects they wished to be included in the budget for next year.  Areas identified were to develop a war/miners memorial on the village green area; CCTV for the play area, street furniture and planting schemes.  RESOLVED that the estimates include monies for developing these projects.
Fireworks event
There had been one comment posted on the web site thanking the Parish Council but suggesting the event be better advertised.  RESOLVED that the event be held again on Sunday 1st November 2009 at the earlier time of 5.30pm and the feedback on advertising be taken on board. 
Audit for the year ended 31st March 2008
The audit had been completed successfully.  One issue was raised that the return was out by £1.00.  The Notice of Conclusion of Audit had been duly displayed and no further action was necessary.  RESOLVED that the Audit Report be received. 
Pay Award
RESOLVED that approval be given for the Clerk to be paid the interim pay award of 2.45%.
Beech Grove Trimdon
A letter from a local developer had been circulated for the attention of each Member.  Members were sympathetic towards this developer in his attempts to improve housing in the village.  They were concerned that there was a need for housing but that houses were standing empty.  Write to EDC asking for some leniency with the Developer in the light of current climate with housing developments and the credit crunch and also supporting the people who have bought houses and have empty ones next to them.  RESOLVED that a letter of support be sent to the District of Easington.
Parish Council Deeds
A reply had been received from Wingate Parish Council that the matter was with their solicitor for consideration.  RESOLVED that progress be awaited.

359. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
IN VIEW OF THE CONFIDENTIAL NATURE OF THE FOLLOWING ITEMS TO BE DISCUSSED THE COMMITTEE PASSED THE FORMAL RESOLUTION TO EXCLUDE THE PRESS & PUBLIC FROM THE MEETING, PURSUANT TO THE PUBLIC BODIES (ADMISSIONS TO MEETINGS) ACT 1961 AND THE LOCAL GOVERNMENT (ACCESS TO INFORMATION), ACT 1985.

360. FINANCIAL MATTERS
(i)Accounts for Payment          
RESOLVED that the accounts as listed totalling £6232.71 be passed for payment.

(ii)Bank Reconciliation – October 2008
RESOLVED that the Bank Reconciliation for October 2008, be accepted. 


361. DATE & TIME OF THE NEXT MEETING
RESOLVED the date and time of the next meeting be Wednesday 10th December 2008 at 6.30pm.