THE MINUTES OF THE MEETING TRIMDON FOUNDRY PARISH COUNCIL HELD IN THE COMMUNITY CENTRE, TRIMDON ON WEDNESDAY 11TH JUNE 2008

281.APOLOGIES FOR ABSENCE
282.MINUTES OF THE LAST MEETING
283.POLICE MATTERS
284.PLANNING MATTERS
285.CORRESPONDENCE
286.MEMBER’S INDIVIDUAL REPORTS
287.RESIDENT’S ISSUES
288.CLERK’S REPORT
289.FINANCIAL MATTERS
290.CONTRACT OF EMPLOYMENT & JOB DESCRIPTION & SALARY REVIEW OF THE CLERK
291.NEWLY ELECTED COUNCILLORS FOR THE UNITARY AUTHORITY
292.DATE & TIME OF THE NEXT MEETING


PRESENT:- COUNC J GRIGG (CHAIR)
Mesdames:- J Freak, L Grigg & D Kelly
Messrs:- B D Ferguson, A Jackson, K McGonnell & M Nicholls

281.APOLOGIES FOR ABSENCE
Apologies for absence were submitted on behalf of Councillors K Gregory & N Young.

282.MINUTES OF THE LAST MEETING, a copy of which had been circulated to each Member, were approved.
Matters Arising
Minute Number 262 (iv) Production of a Newsletter
RESOLVED that the Council continue for a further year to make a contribution towards the production of The Messenger newspaper and the kind offer to produce a newsletter from Mr Craggs be kept on file.

283.POLICE MATTERS
Crime Statistics
The Chairman welcomed the Police and Street Warden representatives who gave an update on crime figures in the Ward, and responded on the matters raised at the last meeting.   Details were given to the Police on road traffic issues and also concern was expressed at the difficulty in being able to make contact with the Police to make a report.  Details were given again to the Police of problems with anti social behavior and under age drinking at the play area which it was accepted was in the Sedgefield District but it was suggested the young people involved were from this Ward. RESOLVED that the information given, be noted.

284.PLANNING MATTERS
Decisions
Proposal: Front Porch, Pitched Roof Canopy to front of garage and rear garden extension (retrospective)
For Mr N P Collins, 1 Windsor Gardens

Proposal: Bedroom & Shower Extension
For Mrs S Hatton of 9 May Crescent

Proposal: Grain Store
For Mr S Horn, West Holling Carr Farm
RESOLVED that the information given, be noted.

REFUSAL
Proposal: Change of Use from Open Space to Private Garden (retrospective)
At Land adjacent Parklands, School Houses
For Mrs L Foster
The Chairman gave a vote of thanks to District Councillor McGonnel for his support with this long and drawn out issue.  It was reported that the applicant now had six months to appeal against the decision. RESOLVED that the information given, be noted and the Parish Council continue to pursue a right of way claim and also to improve this area of land and make it commonly known as “the village green” .

285.CORRESPONDENCE
Consideration was given to a list of correspondence received since the last meeting, a copy of which had been circulated to each Member. 
RESOLVED that:-
(i)a donation of £100.00 be made project of taking mining memorabilia into schools by the Durham Miners Heritage Group, and they be advised that there was a banner etc they may wish to use held at the Community Centre;
(ii)a donation of £50.00 be made towards the running costs of the Hartlepool and District Hospice;
(iii)the remainder of the correspondence be received.

286.MEMBER’S INDIVIDUAL REPORTS
(i)Street Cleaning – Rodwell Street
A Local Member reported that Rodwell Street had not been cleaned since the speed humps had been installed. It was suggested this be reported either through the Joint Consultative Meeting or directly to the Officer(s).  RESOLVED that the Clerk report this matter.
(ii)District of Easington Archives
It was reported that the Council’s archive material was now available via the web site.  RESOLVED that the information given, be noted.
(iii)Windsor Street – Height of Speed Humps
This issue had been raised with Officers at Durham County Council. RESOLVED that progress be awaited.
(iv)Unadopted streets - Rodwell Street
Progress with investigations was given along with a copy of a reply confirming that a Working Party had been established by DCC to consider this problem.  RESOLVED that a copy of the information be forwarded to Councillor Gregory for use by residents.
(v)Cinnamon Drive
 It was confirmed that works would be carried out shortly to assist the drainage at this site.  RESOLVED that the information given, be noted.
(vi)Rydale Court
It was reported that this case had been successful and that works on the estate had to now be fully completed within a given timescale. RESOLVED that the information given, be noted.
(vii)Land to the rear of the Gardeners Shop
It was reported that notice had been served allowing 28 days for this site to be cleared.  If it wasn’t then action would be taken by the District Council on a re-charge basis.  RESOLVED that the information given, be noted.
(viii)Pathway to the rear of Malvern Terrace
Reports had been made and this area was to be cleared. RESOLVED that the information given, be noted.
(ix) Land to the rear of Station Road East and St Aidans
DCC were currently clarifying land ownership on this area. RESOLVED that progress be awaited. 
(x)Fencing at St Aidans Crescent
Attempts were being made to make contact with the owners to get this area of land tidied up. RESOLVED that progress be awaited.
(xi)Changes to the Bus Service
It was reported there were to be changes to the bus services and a newer fleet of buses were to be used, Members would be advised which buses would be affected. RESOLVED that the information given, be noted.
(xii)Travel to School
This issue was still being pursued.  RESOLVED that the information given, be noted.
(xiii)Citizens Advice Bureau – Outreach Services
Details were given on the possible future of the Bureau. Members all agreed that to loose this service would be a great disappointment to the village as it was very well used.  Letters of support had already been sent to the CAB. RESOLVED that progress be awaited. 
(xiv)Dog Bins and Dog Fouling
Details were given of continuing problems with dog fouling and the provision of a dog bin at Malvern/Margaret Terrace. RESOLVED that this be reported.
(xv)Police Bus
It was reported that the Police Bus had recently been in the village but was not very well attended.  It was felt that older people were intimidated by using this service with the fear of recriminations.  RESOLVED the information given, be noted.
(xvi)Chairman’s report
The Chairman reported on the success of the refusal of the planning application for Parklands, that Kirby developments were re-instating the footpaths on the Estate, he had a meeting with the Contractor for EDC, the dangerous fence at the fish shop had now been removed but land ownership needed to be established before it could be replaced.  Notices relating to fly tipping had been ripped down on the land to the rear of the Garden Society.  The Chairman asked for approval to carry out some consultation exercise with residents on the provision of improving the environment outlook with street planting schemes. This was agreed by al Members. He reported the need for a handrail to the steps to the footpath to the rear of Malvern Terrace.  He gave details of the vandalism attack which had resulted on the demolition of the storage hut in the memorial garden. He asked that the cabins that were in the recreation area, one to be scrapped as it was no longer used and for one to be re-sited within the fenced area; this was agreed. Details were given of action taken with a fence being taken down and removed next to the access to the recreation area. He confirmed that he was in the process of arranging for the wire mesh fencing for the paddock next to the cemetery to be installed as previously agreed, at the Parish Council’s expense in return to access rights being granted previously to carry out essential pipework repairs.
RESOLVED that the items given in the report be noted and actioned where necessary.

287.RESIDENT’S ISSUES
Letter from concerned resident
Mr Hancock had written a letter to the local County Councillor which was read out by the Chairman to the meeting. In the main the issues of concern related to anti social behavior and lack of facilities for young people.  Mr Hancock was given the opportunity to address the meeting and the Chairman answered the points raised in the letter reporting that the Parish Council had carried out many improvements and did and would continue to do it’s utmost to improve the village in every way it could.
Speed Humps – May Crescent
A representative from the Resident’s Association asked for progress with the matter of a request made for speed humps in May Crescent.  Reference was made to the Clerk’s report where it confirmed that this would need to be put forward as a County Council Member scheme.
Playground
Problems were given with broken glass. Assurances were given that the area was cleaned weekly.

288.CLERK’S REPORT
Consideration was given to the Clerk’s report covering the following items, most of which had already been discussed under Member’s reports:-
Speed Humps – May Crescent
Audit 2007/08
Parish Newsletter
Lighting to the Church & Street Lighting
RESOLVED that further investigations be made into this issue to find out who had signed the original agreement for the supply.
Vandalism – Storage Hut (Memorial Garden)
RESOLVED endorsement of the action taken as reported, be endorsed.
Insurance Renewal 2008/09
RESOLVED approval be given for the Clerk to arrange for renewal of the Council’s Insurance Cover with Zurich Municial at the price as given.
Society of Local Council Clerks
RESOLVED that approval be given for the Cerk to continue with this membership.
Section 106 Monies
RESOLVED that the Clerk forward prices for planters and other street furniture such as the new noticeboard to EDC as a matter of urgency in an attempt to get confirmation of acceptance before the Summer Recess.

289.FINANCIAL MATTERS
(i)Accounts for Payment        
Chq No.      Payable To      In respect of     Amount
301401 – 301450    CANCELLED BY BANK
RESOLVED that the accounts as listed totaling £6,389.87 be passed for payment.
(ii)Bank Reconciliation – May 2008
RESOLVED that the Bank Reconciliation for May 2008, be accepted.
(iii)Annual Return and Internal Audit Report
RESOLVED that Annual Return & Internal Audit Report for 2007/08 be approved and signed by the Chairman.

290.CONTRACT OF EMPLOYMENT & JOB DESCRIPTION & SALARY REVIEW OF THE CLERK
The Clerk left the room for this item.
RESOLVED
(i)that the Council adopt the National Agreement and Conditions of Service as outlined with immediate effect, and the appropriate salary for the Clerk be agreed as profile 2, LC2 points 30- .
(ii)as this had not been implement in 2005 this be backdated until April 2007.
(iii)the hours of engagement remain unaltered and that payment be made on the substantive range of Profile 2 commencing at the lowest salary point, (point 30), with progression through the scale taking place annually by one incremental point on 1st April each year.


291.NEWLY ELECTED COUNCILLORS FOR THE UNITARY AUTHORITY
RESOLVED that Councillor Brian Wilson be invited to attend a future meeting.


292.DATE & TIME OF THE NEXT MEETING
RESOLVED the date and time of the next meeting be Wednesday 9th July 2008 at 6.30pm.