THE MINUTES OF THE MEETING TRIMDON FOUNDRY PARISH COUNCIL HELD IN THE COMMUNITY CENTRE, TRIMDON ON WEDNESDAY 11TH FEBRUARY 2009

384. APOLOGIES FOR ABSENCE
385. MINUTES OF THE LAST MEETING
386. POLICE MATTERS
387. PLANNING MATTERS
388. CORRESPONDENCE
389. MEMBER’S INDIVIDUAL REPORTS
Chairmans’ Report
390. Resident’s Reports
391. CLERK’S REPORT
392. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
393. FINANCIAL MATTERS
394. DATE & TIME OF THE NEXT MEETING


PRESENT:- COUN. J GRIGG (CHAIR)
Mesdames:- Councillors L Grigg & D Kelly
Messrs:- Councillors T Anderson, B D Ferguson & A Jackson

384. APOLOGIES FOR ABSENCE
Apologies for absence had been submitted on behalf of Councillors J Freak, K McGonnell & B Wilson.

385. MINUTES OF THE LAST MEETING, a copy of which had been circulated to each Member, were approved.
Matters Arising
(i) Request for a donation by the CAB
Further information was given in relation to the donations made by other local councils.  Reference was made to the size of parishes in relation to the amount of contribution made and following consideration it was RESOLVED that a donation of £550.00 be made by the Parish Council which was a £50 increase on last year’s contribution.
(ii) Dropped Kerbs
The Clerk reported receipt of a reply from County Councillor Wilson advising that his funding was already committed for this financial year but would hope to be able to help when allowances were confirmed for the next year.  County Councillor Nicholls pledges to  help with financial support and it was RESOLVED that the urgent areas identified in the report circulated at the last meeting be classed as priority and programmed as soon as possible.  The remaining schemes proceed in a programme when finances were available.
 
386. POLICE MATTERS
The Police introduced Joanne Godber, new Beat Officer to Members.  The Police then gave an update on the crime statistics since their last report.  It was explained this was a very positive report and that there had been no burglaries reported in this community this month; there were not many villages where this could be reported.  High visibility patrols as well as traffic monitoring would be continued.
Two members of the public had come along to the meeting to address the Police on concerns at anti social behaviour and damage to vehicles in the St Aidans area.  The Police were aware of this matter and assured that multi agency action and intervention measures were being taken and also gave details of where further help and advice could be accessed. 
Members asked for extra attention to be given to the recreation area and once again commented on the issue of pony and traps being driven on the public highway.
RESOLVED that the Police be thanked for their attendance and support.       

387. PLANNING MATTERS
Appeal against refusal of Planning Permission
For Change of Use from Open Space to Private Garden (Retrospective)
At Land Adjacent Parklands, School Houses
By Mrs L Foster
Members were circulated with the decision received from the Planning Inspectorate granting the appeal by Mrs Forster and allowing her planning permission to enclose an area for use as a garden.
This was a disappointing decision made despite efforts by the Parish Council. RESOLVED that the Chairman and Clerk prepare a press release/comment on this matter.
Cemetery Lodge Bungalow – chalet/caravan
The Clerk reported on discussions with the Enforcement Officer at EDC who had confirmed that temporary permission had been granted for this unit whilst renovation works were being carried out by the owner of the cemetery lodge bungalow.  RESOLVED that the information given, be noted.

388. CORRESPONDENCE
Consideration was given to a list of correspondence received since the last meeting, a copy of which had been circulated to each Member.  RESOLVED that the correspondence be received.

389. MEMBER’S INDIVIDUAL REPORTS
Drain Cover Missing & Dog Bin Removed
It was asked that reports be made for the drain cover being missing next to the papershop/on the drive next to the Home/Cinnamon Drive and the dog bin had been removed at the bottom of Windsor Street/rear of Luke Street.  RESOLVED that these matters be reported immediately for attention.
Cinema
It was asked if it would be possible to operate a cinema in the Community Centre.  The Chairman confirmed that this had been investigated thoroughly some time ago and due to license requirements and cost was not taken any further.  RESOLVED that the information given, be noted.
Station House
There had been the alleged blocking up of a right of way at this location.  This had been investigated by the Rights of Way Officer who reported that this was not the case.  RESOLVED that the information given, be noted.
Rodwell Street
Progress was given on a site visit and investigations into speeding vehicles.  RESOLVED that progress be awaited.
Gateways Project – Village Sign
There had been further discussions on this matter and the possibility of signage. RESOLVED that progress be awaited.
Dog Fouling
It was reported that there was an increase in dog fouling and that all of the foot paths were a disgrace, even tough poop scoops were available free from the community centre and dog bins were sited throughout the village.  This had been reported to the dog wardens who had made successful prosecutions and were assisting in every way possible. RESOLVED that the information given, be noted.
Relocation of Fishburn Ambulance Station
Progress was given on this issue which had been taken up by Phil Wilson MP.  RESOLVED that the information given, be noted. 
Former Chapel
Problems were given with drug misuse activity in this area.  This had been reported.  RESOLVED that the information given, be noted.

Chairmans’ Report
The Chairman reported receipt of a letter from the Village Post Mistress which he read out to the meeting.  Whilst supporting her efforts to increase safety for users and staff the Parish Council were unable to assist financially with the cost of an improvements this being a private business.  Planning permission was not under the Parish Council’s remit.  RESOLVED that an appropriate letter be sent to Ms Adamson.   Several environmental issues had been taken up once again, fly tipping on the former Matt Watchman Site; flytipping to the rear of Wood View; dog fouling and horse in the recreation area.  The chicane had still not been repaired; a gentleman had fallen on a path at Cinnamon Drive; the water main next to Wood View on the footpath behind the former railway line needed repair.  A site meeting had been held to obtain a price for fencing to the recreation area to prohibit unauthorized access had been held and the garages next to the memorial garden were due to be demolished.
In connection with the recreation area it was felt unanimously that moves should be continued by the Parish Council to secure proper ownership of this area.  RESOLVED the Clerk take this up with the Solicitors for progress.

390. Resident’s Reports
Gritting Service
Progress wit this issue was requested.  A report had been made by the County Councillor requesting improvements.  RESOLVED that the information given, be noted.
Recreation Area
It was reported that there had been several fires in the recreation area as well as problems with unauthorized grazing of horses.  RESOLVED that the Police be requested to increase their patrols to the area. 

391. CLERK’S REPORT
Consideration was given to the Clerk’s report covering the following items:-
Planting of the memorial garden
RESOLVED permission be granted to plant part of the former memorial garden following the demolition of the two garages.
Burials
Cemetery
Garage and Garden Rents
Double Taxation
Installation of the Noticeboard
RESOLVED that approval be given for the notice board to be installed and landscaped by Collingwood Groundworks Ltd at a cost of £1,273.05.
Impounding Service
The Clerk gave details on the type of service and price from a company called PPS Management.in the region of £1,700.00 per unit. If the offended claims Legal It was agreed that these prices were prohibitive and following discussion it was RESOLVED that a price be obtained for fencing the area in question to prohibit unauthorized access.
Anti Social Behaviour & Condition of the Buildings
Bowling Green
Approval was given for the leak to be attended to immediately.
Section 137 Expenditure
The Department for Communities confirmed the appropriate sum for the purposes of section 137(4)(a) of the Local Government Act 1972 for Parish & Town Councils for 2009/10 was £6.15.  The amount for 2008/09 was £5.86. 
RESOLVED that the report be accepted and action be taken where appropriate.

392. RESOLUTION TO EXCLUDE THE PRESS AND THE PUBLIC
IN VIEW OF THE CONFIDENTIAL NATURE OF THE FOLLOWING ITEMS TO BE DISCUSSED THE COMMITTEE PASSED THE FORMAL RESOLUTION TO EXCLUDE THE PRESS & PUBLIC FROM THE MEETING, PURSUANT TO THE PUBLIC BODIES (ADMISSIONS TO MEETINGS) ACT 1961 AND THE LOCAL GOVERNMENT (ACCESS TO INFORMATION), ACT 1985.

393. FINANCIAL MATTERS
(i) Accounts for Payment          
RESOLVED that the accounts as listed totalling £8,772.91 be passed for payment.
(ii) Bank Reconciliation – January 2009
RESOLVED that the Bank Reconciliation for January 2009, be accepted. 

394. DATE & TIME OF THE NEXT MEETING
RESOLVED the date and time of the next meeting be Wednesday 11th March 2009 at 6.30pm.